Sec. 1.Any reference to the male gender shall be construed to include the female gender or vice versa unless the context otherwise requires.
Sec. 2.The terms "Association", “S.E.B.A.” or "SEBA." herein used throughout shall mean and include the South East Basketball Association (Edmonton).
Sec. 3.The South East Basketball Association (Edmonton) shall mean a clearly defined geographic portion of the City of Edmonton whose boundaries shall be defined by the Edmonton Youth Basketball Association.
Sec. 4. “Board of Directors” or “Board”, shall mean the Board of Directors of the Society.
Sec. 5."Officer” means an individual who has been duly elected or appointed to hold one of the offices of the Association as contemplated in the bylaws.
Sec. 6."Executive" means the officers’ acting as an Executive Committee of the Society.
Sec. 7."League" means the basketball league participated in by the Association.
Sec. 8."Season" means Seeding round, Ray Hampton Tournament, Regular season, Play off and Provincial games which runs annually from September to April.
Sec. 9.“Registered coach” means the coach assigned by the Executive Committee to a maximum group of 15 Athlete members for the current season.
Sec. 10."Team Representative" means a representative appointed in accordance with Article 7, Section 2 of these bylaws.
Sec. 11.“Special Resolution” means a resolution passed by a majority of not less than three-fourths (3/4ths) of the Members present in person at a meeting of the Association at which written notice specifying the intention to propose the resolution as a “Special Resolution” has been duly given to every Member at least Fourteen (14) days before that meeting.
Sec. 1.The name of the Association shall be the “South East Basketball Association (Edmonton)” and shall so be incorporated under the Societies Act, R.S.A., c. S-14 and amendments thereto.
Sec. 1.The fiscal year of the Association shall begin on 1st day of August and end on the 31st day of July the following year.
Sec. 1.Membership shall be available to any person in the Province of Alberta paying fees and complying with the Regulations and other requirements, for membership, as may be established by Executive Committee from time to time.
Sec. 2.Membership in the South East Basketball Association (Edmonton) shall consist of three (3) types:
Sec. 3.For each athlete member entering SEBA, there will be a yearly membership fee, which entitles the Athlete member and their respective Associate member to the rights and benefits of the Association for a period of one season.
Sec. 4.The Executive Committee shall determine membership fees, from time to time.
Sec. 5.Any member of the Association who has paid the respective fees for the current fiscal year of the Association and is not in breach of the Regulations shall be held in “good standing”. Any member of the Association who is found guilty of intentionally violating these Bylaws, including the Regulations, shall no longer be considered to be in good standing for such a period of time, as the Executive deems appropriate.
Sec. 6.Any member, who is in arrears more than sixty (60) days, will lose all voting rights and any right to hold office in the Association. Any member who is in arrears more than ninety (90) days shall have their name taken from the active roster of the Association program they are currently participating in, and will be re-admitted to the Association upon payment of the membership fee in full.
Sec. 7.Any member of the Association who is found guilty of gross neglect of duty or of behavior that is likely to bring discredit to the Association may be suspended or expelled at the discretion of the Executive.
Sec. 8.Any person may withdraw from the Association by submitting the intention to withdraw, in writing, to the Executive Committee of the Association. Such withdrawal shall take effect upon receipt of such notice by the Association.
Sec. 9.The Association shall be a member of the Edmonton Youth Basketball Association, and shall be subject to all their bylaws.
Sec. 10.The Association shall be a member of Basketball Alberta.
Sec. 1.Only Associate members shall have the right to vote.
Sec. 2.Any Associate member of the Association may hold office as a Director or Officer of the Association.
Sec. 3.Only Athlete, Associate and Honorary members shall have any interest in the funds of the Association.
Sec. 4.No member of the Association is liable for any debt or liability of the Association in a personal or individual capacity.
Sec. 1.The Annual General Meeting of the Association shall be held in the month of November of each year unless otherwise determined by the Board of Directors, at such a place and time, as may be determined by the Board of Directors.
Sec. 2.Monthly General Meetings will be held at the discretion of the Executive.
Sec. 3.The Executive may at any time call a Special Meeting of the Association to be held on such a day and such time and place within Edmonton as the Executive may determine.
Sec. 4.Meetings of the Executive Committee shall be monthly or at the call of the Secretary or President. Notice of meetings will be seven (7) days written or three (3) days by telephone.
Sec. 5.Notice of Annual Meetings and Special Meetings called by the Executive shall be made by notice in writing and posted on the Association’s web site or by facsimile, e-mail or by mail delivered, no later than fourteen (14) days prior to the proposed date of the meeting. Such notice shall state the day, hour and place of the meeting, and if special business is to be transacted thereat, the notice shall set forth; (I) the nature of the business in sufficient detail to permit a member of the Association to form a reasoned judgment on that business, and (II) the text of any Extraordinary Resolution to be submitted to the meeting.
Sec. 6.The accidental omission to give notice of any meetings of members of the Association to or the non-receipt of any notice by any person shall not invalidate any resolution passed or any proceedings taken at any such meeting.
Sec. 7.At all meetings of the Association, the President shall be the chairman of the meeting. In his absence, the Vice-President shall be chairman, and in his absence, the members shall elect one of their members to be chairman of the meeting or vote for the Executive Director as chairman.
Sec. 8.A quorum for the transaction of business at any general meeting of members shall exist if members of the Association present at such meeting represent:
Sec. 9.At any meeting of the Association a resolution put to vote of the members shall be decided by a show of hands. A simple majority will determine the vote.
Sec. 10.Every Associated member of the association shall have one vote in the affairs of the Association at meetings of the Association. Each individual is entitled to carry only one vote irrespective of the different positions that they may have at a meeting.
Sec. 11.The chair of a meeting shall not vote on any resolution, unless there is a tie in voting, in which case the chair may cast a deciding vote.
Sec. 12.Votes shall be cast in person and not by proxy.
Sec. 13.While an individual is under a contract with or employed by the Association, that individual may not be the representative of a Member.
Sec. 14.Voting at all elections of the Association shall be by show of hands. However, any member may demand on election, that a secret ballot be taken and upon such a demand, the President shall ensure it is carried out.
Sec. 1.The Board of Directors will consist of the elected Executive Committee, plus a Team representative from each of the Athlete member teams for the current season.
Sec. 2.Each Athlete member team shall appoint one of its associated members to be their representative to the Association, and said shall become a Director on the Board of Directors of the Association. Unless otherwise delegated, the Team representative shall be the registered coach.
Sec. 3.Every Director and officer of the Association in exercising their powers and discharging their duties shall:
Sec. 4.A Director may appoint a current Associate or Honorary member as a substitute to attend meetings on their behalf, and said substitute shall have full voting rights. A Team may change its Director at any time providing they do so notify the Executive Director in writing.
Sec. 5.At the Annual General Meeting of the Association as per Article 6, Sec. 1, voting members will elect Officers to an Executive Committee, which shall consist of:
Voting members may also elect a maximum of eight (8) Directors to Executive Committee for those positions identified at the commencement of the Annual General Meeting.
The Executive Committee shall become voting members of the Board of Directors.
Sec. 6.Other than the Past President, Members, pursuant to the By-Laws, shall elect each Officer. Between annual general meetings, the Membership may elect one of its members or any other individual to fill any vacancy in the office of one of the Officers.
Sec. 7.The Past President shall advise and assist the President and the Executive generally on all matters which are presented to the Past President for advice and assistance.
Sec. 8.A chairman who shall be chosen at the Annual General meeting shall conduct the election of the Executive Committee. If a ballot is demanded by any voting member present or by his substitute, the chairman may appoint as many scrutinizers’ as he or she deems necessary.
Sec. 9.To be eligible for appointment as an officer, an individual must be a member in good standing.
Sec. 10.An Officer whose term has ended shall be eligible for re-election as an Officer.
Sec. 11.A person who is elected or appointed as an Executive is not an Executive member unless they were present at the meeting when elected or appointed and did not refuse to act as an Executive member, or if they were not present at the meeting when elected or appointed, they consented to act as an Executive before their election or appointment or within 10 days after it.
Sec. 12.The appointed officer shall assume office at the conclusion of the close of the meeting at which they are appointed.
Sec. 13.The Directors of the association will serve without remuneration; however Directors will be reimbursed for expenses properly incurred by them in the performance of their duties.
Sec. 1.The Officers of the Association:
Sec. 2.The Executive Committee shall be the governing body of the Organization and shall:
Sec. 3.The President shall:
Sec. 4.The Vice-President shall:
Sec. 5.The Treasurer shall:
Sec. 6.The Secretary shall:
Sec. 7.The Directors shall:
Sec. 1.The Executive Committee on the advice of the President may appoint an Executive Director each season. The Executive Committee shall set the remuneration of the Executive Director.
Sec. 2.The Executive Director shall:
The Executive Director shall act as Commissioner of the Association and as such shall:
Sec. 3.Any ruling of the Executive Director may be appealed to the Executive Committee providing the rules of protest under Article 11 are followed.
Sec. 1.Subject to Article 11, section 4, the question of interpretation and application of the bylaws in the context of a particular circumstance or matter shall be referred to the President. Subject to Article 11 section 2, 3, 4 and 5 the President’s ruling thereon shall be final and binding.
Sec. 2.A Member may appeal the ruling of the President on the interpretation and application of the bylaws directly affecting that member. To appeal, the aggrieved Member must submit a notice of appeal to the Secretary within seven (7) days of the decision of the President. The Executive Committee shall then consider the matter at its next meeting or shall vote upon the appeal by electronic ballot. The Member may be present to address the Executive Committee at the time the appeal is being considered. Subject to Article 11, section 3, 4 and 5, the ruling of the Executive Committee on the appeal shall be final and binding.
Sec. 3.A member may appeal the ruling of the Executive Committee on the interpretation and application of the bylaws directly affecting that member. To appeal, the aggrieved member must submit a notice to appeal to the secretary within (7) days of the decision of the Executive Committee. The Board of Directors shall then consider the matter at its next meeting. The ruling of the Board of Directors on the appeal shall be final and binding
Sec. 4.At every meeting of the Association, the question of the interpretation and application of the bylaws in the context of a particular circumstance or matter shall be referred to the chair of that meeting and subject to Article 11, section 5; the ruling of the chairperson thereon shall be final and binding.
Sec. 5.A member may appeal the ruling of the chairperson on the interpretation and application of the bylaws by immediately moving for the ruling of the Members. The ruling of the Members shall be final and binding.
The Executive with the approval of 80% of the Board of Directors, borrow funds for the benefit and further development of the Association.
For the purpose of carrying out the objects of the Association, the Board of Directors may from time to time:
The Executive shall decide on the bank or trust company in which the funds of the Association shall be deposited, and execute the necessary banking authorization.
Sec. 6.Signing Officers
The signing officers of the Association shall be any two officers of the following elected executive: President, Vice-President, Treasurer, and Secretary.
The Treasurer shall, if required by the Board of Directors, be bonded in such amounts respectively as may be required by the Board of Directors. The Association shall pay cost of such.
Sec. 1.All monies shall be applied toward carrying out the objects of the Association in accordance with the direction of the Board of Directors.
Sec. 2.All monies available upon dissolution of the Association shall become the property of the Edmonton Youth Basketball Association.
Sec. 1.The Executive from time to time may adopt any mark, design, device or symbol or emblem for use by the Association.
Sec. 1.The Board of Directors may adopt a seal, which shall be the common seal of the Association. Should a seal be adopted it may be used by all Directors and Executive. The President will be responsible keeping the seal if one is adopted.
Sec. 2.The Minutes of meetings of the Association will be prepared and kept by an officer designated by The Executive.
Sec. 3.The Board of Directors shall from time to time determine whether, to what extent, at what time and places under what conditions or regulations the accounts and books of the Association or any of them shall be open to inspection of members not being Directors, and no member (not being a Director) shall have any right of inspection any account or book or documents of the Association except as conferred by the Bylaws or authorized by the Board of Directors or by resolution of the members whether previous notice thereof has been given or not.
Sec. 4.A member or their representative who wishes to inspect the books and financial records of the Association shall give (14) days, written notice thereof to the Association. Such notice shall be provided in writing to the Executive committee of the Association.
Sec. 1.All meetings of the Association will be conducted in accordance with Robert’s Rules of Order, Newly Revised.
Sec. 1.The Bylaws of the Society shall not be altered or added to except by a special resolution of the Society.
Sec. 2.For all purposes of the Society "special resolution" shall mean a resolution passed by a majority of not less than three-fourths of such members entitled to vote as are present in person or by proxy at a general meeting of which notice specifying the intention to propose the resolution as an extraordinary resolution has been duly given.
Sec. 3.From time to time the Executive may establish special rules, standing rules, and special procedures governing and detailing various Board or Association procedures and may establish operating procedures for any committee of the Board or Association provided that the special rules, standing rules, special procedures and operating procedures are consistent with the Bylaws of the Association.
Sec. 1.President may recommend the removal of a member Of the Executive Committee if he feels the member is not able or willing to fulfill his duties. The Executive Committee shall confirm the removal by a majority vote. The President may appoint a member to complete the term of the removed member.
Sec. 2.Any two (2) members of the Board of Directors may request the Board of Directors to remove any member of Executive Committee from office. The Board of Directors shall have the right to remove any member of Executive Committee from office by a 2/3-majority vote. The Board of Directors shall then elect one of its members to assume the duties of the removed Executive Committee member for the balance of his term.
Sec. 1.Executive Director: The President may recommend the termination of the Executive Director. The Executive Committee shall then decide by a simple majority vote.
Sec. 2.Other Employees: The Executive Committee may terminate the employment of any employee of the organization with just cause.
Sec. 1.Preparation and custody of minutes of proceedings of meetings of the South East Basketball Association and of the directors and other books and records of the South East Basketball Association:
Sec. 2.Review or Audit Accounts:
The books, accounts and records of the Secretary and Treasurer shall be reviewed or audited at least once a year by a duly qualified accountant or by two members of the society elected for that purpose at the Annual General Meeting. Such auditor at the Annual General Meeting of the society shall submit a complete and proper statement of the standing of the books for the previous year.
Every auditor of the South East Basketball Association shall have the right of access at all times to all records, documents, books, and vouchers of the South East Basketball Association and is entitled to require from the Directors and Officers of such information and explanation as may be necessary to the performance of the duty of the auditor.